A space for members to request a council member to attend and speak at community-organized meetings—churches, town halls, community venues, and other carefully planned events. The Council will review the event details, contact you to gather additional information, and then send a confirmation message with details about available council members, event agendas, and other logistics. Changes to the event can be requested at any point in the process, including after initial contact.
What to consider for event
- Who should attend (which council members or roles)
- The event topic and objectives
- Security considerations and council accommodations
- Event logistics (location, date, time, duration)
- Any required materials, presentations, or supporting documents
- Audience size, format (panel, Q&A, presentation), and expected outcomes
How the process works
- Submit an event request form with initial details (venue, date, estimated duration, topic, and any special requirements).
- The Council will review the request and reach out to gather additional information as needed.
- A confirmation message will be sent, listing available council members to attend, the event agenda, and all pertinent details.
What to expect in the confirmation
- Confirmed or provisional date, time, and location
- Names and roles of attending council members
- Detailed event agenda and speaking topics
- Attendance and participation guidelines, security considerations, and council accommodations
- Contact information for event coordination and any required materials or AV needs
Tips for a successful request
- Provide clear objectives and audience expectations
- Outline any accessibility or accommodation needs
- Include a tentative schedule and backup dates if possible
- Include any venue-specific requirements (AV setup, seating, podium, etc.)
